Career Opportunities 

Types of Associates Employed:

  • RN's - Registered Nurses
  • LPN's - Licensed Practical Nurse
  • STNA's - State Tested Nursing Assistants
  • Laundry
  • Housekeeping
  • Dietary
  • Activities
  • Business Office

Is our staff going above and beyond?

Reward them with a PICKLE!

Located in the Activity Room
www.giveemthepickle.com

This is one of the nicest and cleanest Skilled Nursing Facilities I have been to, and happen to be lucky enough to work at Astoria.

LPN

This facility is top notch, very clean and well kept. The staff there truly cares about what they are doing!

Robert Perrotta

Business Office Manager

  • Job Code:

  • Location:

    Astoria Location

  • Description:

    1. Must be a high school graduate.

    2. Proficiency in typing (60 wpm or greater), filing and general secretarial skills.

    3. Master of Microsoft applications such as Windows, Word, Excel, and Access. Experience in using network computer systems.

    4. Possess the ability to prioritize and carry out responsibilities with little supervision. Must be able to take direction, yet work independently.

    5. Possess the ability to deal tactfully with personnel, residents, family members, government agencies and their representatives and the general public. Must have patience, tact, enthusiasm and a cheerful disposition.

    6. Must have a neat and professional appearance.

    7. Must have superior organizational skills and excellent attention to detail.

    8. Must have exceptional customer service skills.

    9. Must facilitate teamwork and be a team player.

    10. Must be in good standing with facility attendance policy.

    11. Must meet all in-service requirements of the position.

    PHYSICAL REQUIREMENTS

    1. Physically capable of sitting, walking, reaching, bending, lifting, grasping, fine hand coordination.

    2. Ability to perform mathematical functions and evaluate/interpret financial information.

    3. Ability to make independent decisions.

    4. Ability to remain calm under stress.

    5. Ability to read and write in English.

    6. Ability to communicate with residents, families, personnel and support agencies

    JOB RELATIONSHIPS

    1. Reports directly to the Nursing Home Administrator.

    1. Responsible to the facility staff, residents and resident sponsors.

    JOB RESPONSIBILITIES

    • Function as the initial business contact through management of the front desk and telephone contacts. Promote customer service.

    2. Manage and Maintain accurate accounting and filing of receipts of residents, family and business activity.

    3. Compute, post and distribute daily census for the facility utilizing the CensusLo system

    4. Collects, completes and deposits all funds received at the facility on a daily basis as well as posting deposits in the log.

    5. Collects data for Medicare Co-Insurance

    6. Maintains resident fund account

    7. Maintain monthly resources

    8. Process and post all resident accounts payments to MDI

    9. Create, publish and mail monthly resident invoices.

    10. Run various facility-related errands including banking, post office, office supplies, etc.

    11. Purchase and control office supplies

    12. Responsible for the overall coordination of Human Resource Administration

    13. May be required to maintain personnel information

    Process all new employees, current personal information, current file upgrades

    Provide reports as needed and requested

    Create and submit payroll changes to Corporate Payroll

    14. Assure that all employee files are current on a monthly basis by tracking database and notifying employee of needs, such as yearly Mantoux, etc. or any other required components.

    2. Notify supervisors monthly of needed evaluations and/or raises.

    3. Supervise filing of all forms to employee files

    4. Process and maintain new employee files, making sure all needed forms are properly completed.

    5. Process all terminated employees forwarding information to Corporate on a timely basis. Archive terminated employee files.

    6. Notify terminated employees, covered under the facility insurance plan, of their rights under COBRA.

    7. Maintain COBRA payment logs and eligibility status assuring timely termination of COBRA participants losing coverage due to benefits expiration or lack of payment.

    8. Maintain the benefit program for the facility which includes but is not limited to:

    Health Insurance

    Dental Insurance

    Vision Insurance

    Life Insurance

    Disability Insurance

    AFLAC

    9. Process all forms, applications and notifications required for employee benefits including timely submission of payroll information for employee contributions for new health insurance coverage.

    10. Review, edit and verify monthly premium invoices for the various plans offered at the facility.

    11. Manage 401K Program by setting up enrollment periods, processing applications, terminations, requests, loans, and statements.

    12. Manage Credit Union by processing requests for payroll deductions, etc.

    13. Responsible for processing leaves of absences as defined under the Family and Medical Leave Act including:

    Certification of the FMLA

    Response to the FMLA request

    Monthly billing for/collection of Employee Health Plan Contributions

    Identifying and tracking intermittent FMLA

    14. Maintain database of all resident referral and employee recruitment bonuses for employees assuring timely and accurate payment.

    15. Maintain Hepatitis B Database by data entry of current vaccinations. Notify employees of needed vaccinations due.

    16. Manage and process employee advances per company policy.

    17. Place personnel classified advertisements as needed.

    18. Respond to employee verification forms via mail or telephone.

    19. Process all Unemployment Compensation forms assuring timely response to deadlines

    20. Bi-weekly processing of payroll including calculating hours worked, benefits, bonuses, PTO, etc. Facilitate review process with department supervisors.

    21. Create and maintain annual attendance controller summaries on all employees for PTO tracking and general attendance documentation.

    22. Where applicable, oversee and maintain the Timekeeper system as the electronic time clock. Including:

    System Set up and Maintenance

    Entering all New Hires and assigning Swipe Cards

    Printing daily exception reports for department heads

    Maintaining daily time adjustments based on feedback from the exception reports

    Terminating employees as necessary

    Review and approval of all time records on Payroll Monday for submission to Corporate

    All other miscellaneous duties involved with system operation, maintenance, and troubleshooting

    23. Maintain and process all information of employee accident/incidents. Process Worker’s Compensation forms. Keep track of OSHA reported injuries on the Log.

    24. Coordinate Continuing Wage Payment program for all eligible employees covered under a BWC leave.

    25. Maintain files on and database for all volunteers, preparing reports as needed, including volunteer hours worked, awards needed, etc.

    26. Oversee incoming and outgoing mail process including distribution of mail (facility and resident) and controlling postage meter usage.

    27. Coordinate periodic mailing of greeting cards to staff and resident family members

    28. Maintain Employee Service Awards.

    29. Make badges for new hires.

    30. Direct support for Staff Development department in the orientation process

    31. Provide computer support where needed.

    32. Responsible for the direct supervision of the reception staff including staffing, covering call-offs, covering breaks, counseling employees when necessary and conducting periodic reviews.

    33. Attend staff development meetings and continuing education programs as required.

    34. Receives, investigates and resolves employee suggestions, questions or complaints in accordance with facility open door policy and employee grievance procedure.

    35. Assures compliance for all facility administrative and personnel policies and procedures and Reception Department procedures.

    36. Participate in the hiring, training, and dismissal of office personnel

    37. All other tasks as assigned by Administrator.